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Privacy Policy

The use of our website is usually possible without providing personal data. If there is any personal data requested, it will not be disclosed to third parties without your explicit consent.

Please note that data transmission over the Internet (for example, when communicating by e-mail) may have security vulnerabilities. A complete protection of the data from access by third parties is not possible.

The use of contact information published by third parties for the purpose of sending unsolicited advertising and information materials is hereby expressly excluded. The operators of the pages expressly reserve the right to take legal action in the event of the unsolicited sending of advertising information, such as spam e-mails.

User Account and Software Use​

To use the ONE AI Extension software, a personal user account is required. When registering, we collect and store the following personal data:

  • Full name
  • Email address
  • Encrypted password
  • IP address at registration and during use
  • Timestamp of registration, login, and relevant usage actions

These data are processed exclusively for the following purposes:

  • Secure and authenticated access to the ONE AI Extension platform
  • Provision of contractual software features (model training, data upload, result analysis)
  • Ensuring proper functionality, availability, and integrity of the software
  • Monitoring for unauthorized access attempts, misuse, or security threats
  • Fulfilling legal obligations and enforcing our terms of use

We do not share your personal data with third parties unless legally required or explicitly permitted under the GDPR. Access to your data is restricted to authorized personnel who require such access to fulfill their duties and are bound by confidentiality obligations.

The processing of personal data for account registration and usage is based on:

  • Art. 6 para. 1 lit. b GDPR – performance of a contract
  • Art. 6 para. 1 lit. f GDPR – our legitimate interest in ensuring the security, availability, and proper operation of our software platform

We ensure appropriate technical and organizational measures to protect your data from unauthorized access, loss, or manipulation.

Server Storage of Training Data​

When using the ONE AI Extension, you may upload and process data via our servers located in Osnabrück, Germany. These data may include:

  • Training datasets for AI model creation
  • Trained model parameters and architecture
  • Inference results and logs of processing activities

Uploaded content is stored securely and is accessible only by you and authorized system administrators acting on our behalf for maintenance and security purposes.

Responsibility for Uploaded Content:​

You are solely responsible for the legality, accuracy, and integrity of any data you upload. In particular, you must ensure that:

  • You hold all necessary rights, consents, and legal grounds to process the data,
  • No sensitive personal data as defined by Art. 9 GDPR (e.g. biometric, health-related, or political opinions) is uploaded unless you are explicitly authorized and appropriate safeguards are in place,
  • No data violating applicable laws, third-party rights, or ethical AI use standards is submitted.

We reserve the right to suspend or delete accounts that violate these obligations or upload unlawful content.

Data Retention and Deletion:​

We retain user and training data only as long as necessary to fulfill the purposes for which it was collected, unless a longer retention period is required by law.

Specifically:

  • You may request access, correction, or deletion of your data at any time by contacting us via the contact details provided in this policy.
  • Upon deletion of your user account, all associated data — including personal information, training data, and models — will be irreversibly deleted, unless retention is legally required (e.g. for compliance, accounting, or contractual documentation).
  • We may retain certain metadata (e.g. audit logs, anonymized usage statistics) for operational and compliance purposes in a pseudonymized or anonymized form.

All deletions are performed securely in accordance with best industry practices.

Your Rights​

You can exercise the following rights at any time under the contact details of our data protection officer:

  • Information about your stored data and their processing (Art. 15 GDPR),
  • correction of incorrect personal data (Art. 16 GDPR),
  • deletion of your stored data (Art. 17 GDPR),
  • limitation of data processing, if we are not yet allowed to delete your data due to legal obligations (Art. 18 GDPR),
  • Objection against the processing of your data with us (Article 21 GDPR) and
  • Data portability, provided you have consented to the data processing or have concluded a contract with us (Article 20 GDPR). If you have given us your consent, you can revoke it at any time with effect for the future.

You can contact a regulatory authority at any time with a complaint, such as the competent supervisory authority of the federal state of your domicile or to the authority responsible for us as responsible authority.

Embedded YouTube videos​

Nature and purpose of processing:​

On some of our websites, we embed YouTube videos. The respective plug-ins are operated by YouTube, LLC, 901 Cherry Ave., San Bruno, CA 94066, USA (hereafter "YouTube"). When you visit a page with the YouTube plug-in, it will connect to YouTube's servers. It tells YouTube which pages you visit. If you are logged in to your YouTube account, YouTube may personally associate your browsing behavior with you. This can be prevented by logging out of your YouTube account beforehand.

If a YouTube video is started, the provider uses cookies that collect information about user behavior.

For more information on the purpose and scope of your data collection and processing through YouTube, please refer to the provider's privacy policy, where you can also find out more about your rights and preferences for privacy (https://policies.google.com/privacy). , Google processes your data in the US and has submitted to the EU-US Privacy Shield https://www.privacyshield.gov/EU-US Framework

The legal basis for the integration of YouTube and the associated data transfer to Google is your consent (Article 6 (1) (a) GDPR).

Receiver:​

The YouTube invocation automatically triggers a connection to Google.

Anyone who has disabled the storage of cookies for the Google Ad program will not have to expect any such cookies when watching YouTube videos. However, YouTube also stores non-personal usage information in other cookies. If you want to prevent this, you must block the storage of cookies in the browser.

Further information on data protection at "YouTube" can be found in the provider's privacy policy at: https://www.google.com/intl/en/policies/privacy/

Third country transfer:​

Google processes your data in the US and has submitted to the EU_US Privacy Shield https://www.privacyshield.gov/EU-US-Framework

Provision required:​

The provision of your personal data is voluntary, solely on the basis of your consent. If you prevent access, this may result in functional restrictions on the website.

SSL encryption​

To protect the security of your data during transmission, we use state-of-the-art encryption techniques (such as SSL) over HTTPS.

Change to our privacy policy​

We reserve the right to amend this privacy policy to always comply with the current legal requirements or to implement changes to our services in the privacy policy, e.g. when introducing new services. Your new visit will be subject to the new privacy policy.

Questions to the Data Protection Officer​

If you have any questions about privacy, please email us or contact the person responsible for data protection in our organization:

Leon Beier
info@one-ware.com
Annengasse 3
33034 Brakel

The privacy policy was created with the help of activeMind AG.